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450108 - E-MAIL MESSAGES

This series contains e-mail messages, voicemail messages, recorded telephone conversations, instant messages, text messages, etc. created or received by faculty, staff or students of the North Dakota University System.

ND University System - General Retention Schedule (2150 - 006)

Series Details
Status: Approved
General Record:No
Approval Date:06/06/2017
Confidential/Exempt By Law:No
Applicable State or Federal law, requirement, or policy that applies to the retention of this record:
Send to State Library:No
Essential Record:No
Requested By: Jerry Rostad, 701-231-7468, 05/17/2017
Retention Period
Agency Recommended Retention Period:
Determine the record status of the message based on the content. If the message is a record that documents official business of the institution, the record must be retained for the appropriate retention period defined on either the NDUS General Records Retention Schedule or your institution's records retention schedules. Dispose of records with transitory value after action is taken.
Audit Value:No
Legal Value:No
Historical Value:No
Total Retention: ACM - After Conditions Met
Transfer to Microfilm: No
Inactive Storage: No
Retention Comment: Determine the record status of the message based on the content. If the message is a record that documents official business of the institution, the record must be retained for the appropriate retention period defined on either the NDUS General Records Retention Schedule or your institution's records retention schedules. Dispose of records with transitory value after action is taken.
Special Instructions:
Medium
Paper
Size:
Electronic
Storage Location: Microsoft Office 365 Servers
File Type: Text
File Format:.pst
Backed Up: Yes - Nightly
Purged:
Record Series Personnel
Requested By: Jerry Rostad
Analyst: Becky L Lingle on 05/17/2017
Attorney General: Sandra L DePountis on 05/17/2017
Auditor: Lisa M Norton on 05/17/2017
Archivist: Ann B Jenks on 05/17/2017
Analyst: Becky L Lingle on 05/24/2017
Records Manager: Becky L Lingle on 05/24/2017
Agency User: Jerry A Rostad on 06/05/2017
Analyst: Becky L Lingle on 06/06/2017

Record Series History

Current Record Series - 06/06/2017
Filter Dates
to
Effective Date Status
09/15/2020 Approved
06/06/2017 Approved
04/14/2016 Approved