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450108 - ELECTRONIC COMMUNICATION RECORDS

This series contains e-mail messages, voicemail messages, recorded telephone conversations, instant messages, text messages, etc. created or received by faculty, staff or students of the North Dakota University System.

ND University System - General Retention Schedule (2150 - 006)

Series Details
Status: Approved
General Record:No
Approval Date:09/15/2020
Confidential/Exempt By Law:No
Applicable State or Federal law, requirement, or policy that applies to the retention of this record:
Send to State Library:No
Essential Record:No
Requested By: Christopher Carper, 701-777-6797, 09/08/2020
Retention Period
Agency Recommended Retention Period:
Determine the record status of the message based on the content. If the message is a record that documents official business of the institution, the record must be retained for the appropriate retention period defined on either the NDUS General Records Retention Schedule or your institution's records retention schedules. Dispose of records with transitory value after action is taken.
Audit Value:No
Legal Value:No
Historical Value:No
Total Retention: ACM - After Conditions Met
Transfer to Microfilm: No
Inactive Storage: No
Retention Comment: Determine the record status of the message based on the content. If the message is a record that documents official business of the institution, the record must be retained for the appropriate retention period defined on either the NDUS General Records Retention Schedule or your institution's records retention schedules. Dispose of records with transitory value after action is taken. The retention requirement for all NDUS email in NDCC 15-10-44(1)(g) is managed by Core Technology Services and is satisfied by RCN 450109 NDUS Email Retention.
Special Instructions:
Medium
Paper
Size:
Electronic
Storage Location: Network,Microsoft Office 365 Servers
File Type: Audio, Image, Text
Backed Up: Yes - Daily
Purged:Yes
How:Manual
Record Series Personnel
Requested By: Christopher Carper
Analyst: Becky L Lingle on 09/08/2020
Attorney General: Sandra L DePountis on 09/08/2020
Auditor: Lisa M Norton on 09/10/2020
Archivist: Shane A Molander on 09/08/2020
Analyst: Becky L Lingle on 09/10/2020
Records Manager: Becky L Lingle on 09/10/2020
Agency User: Christopher D Carper on 09/15/2020
Analyst: Becky L Lingle on 09/15/2020