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800309 - SINGLE FAMILY LOAN FILES

This series contains all the documentation necessary to purchase loans from participating lenders, including information about loan reservation, income, assets, loan closing and funding, and the mortgages and notes for single-family home purchases. This series also includes borrowers' payment history. Some files may involve loans that are in default and/or in foreclosure and rejected/canceled loans.

Housing Finance Agency - Homeownership (4730 - 006)

Series Details
Status: Approved
General Record:No
Approval Date:02/13/2023
Confidential/Exempt By Law:Yes
Cite Statute:NDCC 54-17-07.8
Applicable State or Federal law, requirement, or policy that applies to the retention of this record:
FHA Single Family Housing Policy Handbook 4000.1 § III(A)(1)(n), § II(A)(2)(c)(ii)
Send to State Library:No
Essential Record:Yes
Explanation: Includes loan documents that are not replicated anywhere else.
Requested By: Sarah L. Mudder, 328-8056, 12/30/2022
Retention Period
Agency Recommended Retention Period:
Life of the Mortgage (after final mortgage payment), plus 7 years
Audit Value:Yes
Retention: 3ACFY
Other:
Legal Value:No
Historical Value:No
Total Retention: AFP+7 - After Final Payment Plus 7 Years
Transfer to Microfilm: No
Inactive Storage: No
Retention Comment:
Special Instructions:
Medium
Paper
Size:
Electronic
Storage Location: Network
File Type: Image
File Format:.pdf or .tif
Backed Up: Yes - Daily
Purged:Yes
How:Manual
Disposal Information
Disposal Date Paper Electronic Disposed By Comment To Dispose Method
03/02/2017 Sarah L Mudder 2006 AFD+10 SHREDDER
06/20/2019 Sarah L Mudder 2007 AFD+10 DISPOSE
06/27/2020 Sarah L Mudder 2008 AFD+10 DISPOSE
06/30/2021 Sarah L Mudder 2009 AFD+10 DISPOSE
12/30/2021 330752 Sarah L Mudder 2013 AFP+7 DISPOSE
12/30/2022 Sarah L Mudder 2015 AFP+7 DISPOSE
12/28/2023 Lynn R Boehm 2015 AFP+7 DISPOSE
12/30/2024 5 aschmalz 2016 AFP+7 DISPOSE
Record Series Personnel
Requested By: Sarah L. Mudder
Analyst: Dawn R Cote on 01/11/2023
Attorney General: Mary Kae M Kelsch on 02/10/2023
Auditor: Lisa M Norton on 01/11/2023
Archivist: Shane A Molander on 01/13/2023
Analyst: Dawn R Cote on 02/10/2023
Records Manager: Aimee . Bader on 02/10/2023
Agency User: Sarah L Mudder on 02/10/2023
Analyst: Dawn R Cote on 02/13/2023