011001 - TAX REPORTING DOCUMENTATION

This series contains reporting and supporting documentation used by agencies when providing Information Returns directly to the Internal Revenue Service. IRS Information Returns include 1042s, 1098 series, 1099 series, etc. Supporting documentation includes W-9s, W-8 series, and any other documentation supporting the report to the IRS.

General - General (9990 - 001)

Series Details

Status: Approved

General Record:Yes

Approval Date:04/09/2019

Confidential/Exempt By Law:Yes

Cite Statute:SSN - Confidential per NDCC 44-04-28

Applicable State or Federal law, requirement, or policy that applies to the retention of this record:

Send to State Library:No

Essential Record:

Requested By: Becky Lingle, 701-328-3585, 04/04/2019

Retention Period

Agency Recommended Retention Period:

4 years

Audit Value:No

Legal Value:Yes

Cite Statute: 26 USC 6501 and 26 USC 6502

Retention: 13 years

Historical Value:No

Total Retention: 13 years

Transfer to Microfilm: No

Inactive Storage: No

Retention Comment:

Special Instructions:

Medium

Paper

Size: Letter

Electronic

Storage Location: Network

File Type:

Backed Up:

Purged:

Disposal Information

Table Showing Associated Disposal Records for Record Series
Disposal Date	Paper	Electronic	Disposed By	To Dispose	Method
2017 - Not Disposed				2003	SHREDDER
12/21/2018			Linda L Gibbins	2004	SHREDDER
2019 - Not Disposed				2005	SHRED/DISPOSE
12/01/2020			Caryn Woodstead	2006	SHRED/DISPOSE
06/29/2021			Caryn Woodstead	2007	SHRED/DISPOSE
06/24/2022			Kassie M Schaff	2008	SHRED/DISPOSE
06/09/2023			Jill L Schwab	2009	SHRED/DISPOSE
01/23/2024			Jill L Schwab	2010	SHRED/DISPOSE
06/02/2025	0	0	jillschwab	2011	SHRED/DISPOSE
Not Disposed Yet				2011	SHRED/DISPOSE

Record Series Personnel

Requested By: Becky Lingle

Analyst: Becky L Lingle on 04/04/2019

Attorney General: Sandra L DePountis on 04/04/2019

Auditor: Lisa M Norton on 04/08/2019

Archivist: Ann B Jenks on 04/05/2019

Analyst: Becky L Lingle on 04/09/2019

Records Manager: Becky L Lingle on 04/09/2019

Agency User: Becky L Lingle on 04/09/2019

Analyst: Becky L Lingle on 04/09/2019

Record Series History

Current Record Series - 04/09/2019

Filter Dates

Table Shows historic Record Series Tied to current Record Series
Effective Date	Status
04/09/2019	Approved
Prior 2015	Historic