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600601 - EMPLOYEE FILES

This series contains all information related to individual employees of the department, including application, training information, performance appraisals/evaluations, payroll (deductions, taxes, insurance, benefits, annual enrollments) and correspondence.

General - General (9990 - 001)

Series Details
Status: Approved
General Record:Yes
Approval Date:01/06/2025
Confidential/Exempt By Law:Yes
Cite Statute:Personal information as defined in NDCC 44-04-18.1 is exempt
Applicable State or Federal law, requirement, or policy that applies to the retention of this record:
Send to State Library:No
Essential Record:Yes
Explanation: Contains essential personnel recruitment, performance, compensation, and medical information.
Requested By: Aimee Bader, 7017953051, 01/02/2025
Retention Period
Agency Recommended Retention Period:
ALA + 6 (After last activity/action + 6 years)
Audit Value:Yes
Retention: 3ACFY
Other:
Legal Value:Yes
Cite Statute: 42 USC 1983 and NDCC 28-01-16(5)
Retention: 6 years
Historical Value:No
Total Retention: ALA+6 - After Last Activity/After Last Action Plus 6 Years
Transfer to Microfilm: No
Inactive Storage: No
Retention Comment:
Special Instructions: Combined with 011602 - Employee Payroll Files
Medium
Paper
Size: Letter
Electronic
Storage Location: Electronic Document Management System
File Type:
Backed Up: Yes - On schedule
Purged:No
Disposal Information
Disposal Date Paper Electronic Disposed By Comment To Dispose Method
2022 - Not Disposed 2014 ALA+6 SHREDDER
2022 - Not Disposed 2015 ALA+6 SHREDDER
2023 - Not Disposed 2016 ALA+6 SHREDDER
06/27/2025 14 davibecker inches 2018 ALA+6 SHRED/DISPOSE
Not Disposed Yet 2018 ALA+6 SHRED/DISPOSE
Record Series Personnel
Requested By: Aimee Bader
Analyst: Aimee . Bader on 01/02/2025
Attorney General: Mary Kae M Kelsch on 01/05/2025
Auditor: Lisa M Norton on 01/02/2025
Archivist: Shane A Molander on 01/06/2025
Analyst: Aimee . Bader on 01/06/2025
Records Manager: Aimee . Bader on 01/06/2025
Agency User: Aimee . Bader on 01/06/2025
Analyst: Aimee . Bader on 01/06/2025