011201 |
ASSET MANAGEMENT RECORDS |
General |
General |
Yes |
Prior 2015 - 01/03/2023 |
2938 |
|
false |
|
UD - Updated/update |
Landfill/Delete backups |
|
011203 |
FIXED ASSET INVENTORY - FISCAL YEAR-END REPORTING |
General |
General |
Yes |
Prior 2015 - 01/03/2023 |
4760 |
|
false |
|
ACFY+3 - After Current Fiscal Year Plus 3 Years |
Landfill/Delete backups |
|
260101 |
EXTERNAL STATE PUBLICATIONS |
General |
General |
Yes |
Prior 2015 - 01/05/2023 |
2944 |
|
false |
|
WA - While Active |
Archives |
|
600602 |
EMPLOYEE MEDICAL FILES |
General |
General |
Yes |
Prior 2015 - 01/07/2019 |
3062 |
|
false |
|
ALA+6 - After Last Activity/After Last Action Plus 6 Years |
Shredder |
|
260102 |
INTERNAL STATE PUBLICATIONS |
General |
General |
Yes |
Prior 2015 - 02/21/2023 |
713 |
|
false |
|
WA - While Active |
Archives |
|
300102 |
CONTRACTS, LEASES, & AGREEMENTS NOT EXECUTED |
General |
General |
Yes |
Prior 2015 - 02/23/2016 |
3004 |
|
false |
|
1 year |
Landfill/Delete backups |
|
300701 |
SOLICITATIONS |
General |
General |
Yes |
Prior 2015 - 02/23/2016 |
3801 |
|
false |
|
LOC+6 - Life/Length of Contract Plus 6 Years |
Shredder |
|
300702 |
SOLICITATIONS NOT EXECUTED |
General |
General |
Yes |
Prior 2015 - 02/23/2016 |
3802 |
|
false |
|
1 year |
Shredder |
|
500101 |
ADMINISTRATIVE CODE/RULES (ATTY GEN TRANSFER) |
General |
General |
Yes |
Prior 2015 - 02/26/2019 |
4462 |
|
false |
|
UD+10 - Updated/update Plus 10 Years |
Landfill/Delete backups |
|
600201 |
HIRING PROCESS/RECRUITMENT RECORDS |
General |
General |
Yes |
Prior 2015 - 03/07/2018 |
2155 |
|
false |
|
ACM+6 - After Conditions Met Plus 6 Years |
Shredder |
|
011001 |
TAX REPORTING DOCUMENTATION |
General |
General |
Yes |
Prior 2015 - 04/09/2019 |
4398 |
|
false |
|
13 years |
Shredder |
|
220101 |
EXECUTIVE SESSION RECORDINGS |
General |
General |
Yes |
05/17/2022 |
32644 |
|
false |
|
6 months |
Shredder |
|
801101 |
FRAUD RISK ASSESSMENTS |
General |
General |
Yes |
06/12/2017 |
25218 |
|
false |
|
ACM+3 - After Conditions Met Plus 3 Years |
Landfill/Delete backups |
|
650301 |
INFORMATION TECHNOLOGY PLANS(ITD TRANSFER) |
General |
General |
Yes |
Prior 2015 - 07/07/2020 |
3063 |
|
false |
|
Current 1 Previous |
Landfill/Delete backups |
|
220102 |
RECORDINGS OF MEETINGS |
General |
General |
Yes |
07/28/2022 |
33326 |
|
false |
|
60 days |
Landfill/Delete backups |
|
450101 |
GENERAL CORRESPONDENCE (GOV WILL TRANSFER) |
General |
General |
Yes |
Prior 2015 - 08/13/2019 |
2152 |
|
false |
|
1 year |
Landfill/Delete backups |
|
850601 |
EMPLOYEE CALENDARS |
General |
General |
Yes |
Prior 2015 - 09/04/2019 |
4543 |
|
false |
|
13 months |
Shredder |
|
300703 |
ALTERNATE PROCUREMENTS APPROVED |
General |
General |
Yes |
09/06/2016 |
24994 |
|
false |
|
LOC+6 - Life/Length of Contract Plus 6 Years |
Shredder |
|
300704 |
ALTERNATE PROCUREMENTS NOT APPROVED |
General |
General |
Yes |
09/06/2016 |
24995 |
|
false |
|
1 year |
Shredder |
|
010302 |
FINANCIAL AUTHORIZATIONS |
General |
General |
Yes |
10/21/2019 |
28029 |
|
false |
|
UD+3 - Updated/update Plus 3 Years |
Landfill/Delete backups |
|
500401 |
LITIGATION FILES |
General |
General |
Yes |
Prior 2015 - 11/18/2019 |
209 |
|
false |
|
ACC+6 - After Case Closed Plus 6 Years |
Archives, Confidential |
|
501202 |
CRIMINAL HISTORY RECORD CHECKS |
General |
General |
Yes |
Prior 2015 - 11/23/2021 |
3895 |
|
false |
|
ACFY+3 - After Current Fiscal Year Plus 3 Years |
Shredder |
|
010401 |
BUDGETS (OMB WILL TRANSFER) |
General |
General |
Yes |
Prior 2015 - 12/06/2019 |
6567 |
|
false |
|
Current Biennium 2 Previous Bienniums |
Archives |
|
501201 |
STATEWIDE BACKGROUND CHECKS/INVESTIGATIONS |
General |
General |
Yes |
Prior 2015 - 12/06/2021 |
3280 |
|
false |
|
AAT+3 - After Action Taken Plus 3 Years |
Shredder |
|
010201 |
AUDIT REPORTS (AUDITOR WILL TRANSFER) |
General |
General |
Yes |
Prior 2015 |
2935 |
|
false |
|
Current 1 Previous |
Landfill/Delete backups |
|
010301 |
TRAVEL REQUESTS/AUTHORIZATIONS |
General |
General |
Yes |
Prior 2015 |
4397 |
|
false |
|
3 years |
Landfill/Delete backups |
|
010402 |
EMERGENCY COMMISSION REQUESTS |
General |
General |
Yes |
Prior 2015 |
2936 |
|
false |
|
ACFY+3 - After Current Fiscal Year Plus 3 Years |
Landfill/Delete backups |
|
010601 |
BANK STATEMENTS/DEPOSIT RECORDS |
General |
General |
Yes |
Prior 2015 |
2937 |
|
false |
|
ACFY+3 - After Current Fiscal Year Plus 3 Years |
Shredder |
|
011002 |
YEAR-END CLOSING PACKAGES |
General |
General |
Yes |
Prior 2015 |
4399 |
|
false |
|
CBPB - Current Biennium Previous Biennium |
Landfill/Delete backups |
|
011202 |
SURPLUS PROPERTY |
General |
General |
Yes |
Prior 2015 |
2939 |
|
false |
|
ACFY+3 - After Current Fiscal Year Plus 3 Years |
Landfill/Delete backups |
|
011301 |
LEDGERS/JOURNALS |
General |
General |
Yes |
Prior 2015 |
2940 |
|
false |
|
ACFY+3 - After Current Fiscal Year Plus 3 Years |
Landfill/Delete backups |
|
011501 |
PURCHASE ORDERS/REQUISITIONS |
General |
General |
Yes |
Prior 2015 |
2941 |
|
false |
|
ACFY+3 - After Current Fiscal Year Plus 3 Years |
Landfill/Delete backups |
|
011502 |
ACCOUNTS PAYABLE |
General |
General |
Yes |
Prior 2015 |
4456 |
|
false |
|
ACFY+3 - After Current Fiscal Year Plus 3 Years |
Landfill/Delete backups |
|
011503 |
WORKERS COMPENSATION |
General |
General |
Yes |
Prior 2015 |
4457 |
|
false |
|
ACFY+3 - After Current Fiscal Year Plus 3 Years |
Landfill/Delete backups |
|
011505 |
PURCHASING CARD RECORDS |
General |
General |
Yes |
Prior 2015 |
4458 |
|
false |
|
ACFY+3 - After Current Fiscal Year Plus 3 Years |
Shredder |
|
011601 |
PAYROLL RECORDS |
General |
General |
Yes |
Prior 2015 |
6610 |
|
false |
|
5 years |
Shredder |
|
011602 |
EMPLOYEE PAYROLL FILES |
General |
General |
Yes |
Prior 2015 |
6611 |
|
false |
|
ALA+6 - After Last Activity/After Last Action Plus 6 Years |
Shredder |
|
011801 |
RECEIPT BOOKS/REMITTANCE LISTS |
General |
General |
Yes |
Prior 2015 |
2942 |
|
false |
|
ACFY+3 - After Current Fiscal Year Plus 3 Years |
Landfill/Delete backups |
|
011802 |
ACCOUNTS RECEIVABLE |
General |
General |
Yes |
Prior 2015 |
4459 |
|
false |
|
ACFY+3 - After Current Fiscal Year Plus 3 Years |
Landfill/Delete backups |
|
012101 |
INTERDEPARTMENTAL BILLINGS |
General |
General |
Yes |
Prior 2015 |
2943 |
|
false |
|
ACFY+3 - After Current Fiscal Year Plus 3 Years |
Landfill/Delete backups |
|
100101 |
STATE AGENCY CORRESPONDENCE |
General |
General |
Yes |
Prior 2015 |
6646 |
|
false |
|
2 years |
Archives |
|
180401 |
CIVIL RIGHTS |
General |
General |
Yes |
Prior 2015 |
4460 |
|
false |
|
4 years |
Landfill/Delete backups |
|
260201 |
HISTORICAL AUDIO/VISUAL MATERIALS |
General |
General |
Yes |
Prior 2015 |
3278 |
|
false |
|
WA - While Active |
Archives, Confidential |
|
260501 |
SPEECHES |
General |
General |
Yes |
Prior 2015 |
3002 |
|
false |
|
WA - While Active |
Archives |
|
260601 |
PRESS RELEASES |
General |
General |
Yes |
Prior 2015 |
3003 |
|
false |
|
CY+3 - Current Year Plus 3 Years |
Archives |
|
300101 |
CONTRACTS, LEASES,& AGREEMENTS |
General |
General |
Yes |
Prior 2015 |
2150 |
|
false |
|
LOC+6 - Life/Length of Contract Plus 6 Years |
Landfill/Delete backups |
|
300601 |
EMPLOYEE BONDS |
General |
General |
Yes |
Prior 2015 |
3005 |
|
false |
|
AE+3 - After Expired Plus 3 Years |
Landfill/Delete backups |
|
430101 |
EQUIPMENT FILES |
General |
General |
Yes |
Prior 2015 |
2151 |
|
false |
|
LOE+3 - Life of Equipment Plus 3 Years |
Landfill/Delete backups |
|
440101 |
FORMS MASTERS |
General |
General |
Yes |
Prior 2015 |
3006 |
|
false |
|
UD - Updated/update |
Landfill/Delete backups |
|
450104 |
OPEN RECORDS REQUESTS |
General |
General |
Yes |
Prior 2015 |
1592 |
|
false |
|
1 year |
Landfill/Delete backups |
|