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450102 - ELECTRONIC COMMUNICATION RECORDS

This series contains e-mail messages, voicemail messages, recorded telephone conversations, instant messages, text messages, etc. created or received by employees of the department.

General - General (9990 - 001)

Series Details
Status: Approved
General Record:Yes
Approval Date:01/31/2017
Confidential/Exempt By Law:No
Applicable State or Federal law, requirement, or policy that applies to the retention of this record:
Send to State Library:
Essential Record:
Original Record Series:Yes
Estimated Volume:
Annual Accumulation:
Requested By: Becky Lingle, 701-328-3585, 01/30/2017
Retention Period
Agency Recommended Retention Period:
Determine the record status of the message based on the content. If the message is a record that documents official business of the department, the record must be retained for the appropriate retention period defined on either the ND General Records Retention Schedule or your department's records retention schedules. Dispose of records with transitory value after action is taken.
Audit Value:No
Legal Value:No
Historical Value:No
Total Retention: ACM - After Conditions Met
Transfer to Microfilm: No
Inactive Storage: No
Retention Comment: Determine the record status of the message based on the content. If the message is a record that documents official business of the department, the record must be retained for the appropriate retention period defined on either the ND General Records Retention Schedule or your department's records retention schedules. Dispose of records with transitory value after action is taken.
Special Instructions:
Medium
Paper
Size:
Electronic
Storage Location: Various
File Type: Audio, Text
Backed Up: Yes - Emails/Voicemail-Nightly
Purged:Yes
How:Manual
Record Series Personnel
Requested By: Becky Lingle
Analyst: Becky L Lingle on 01/30/2017
Attorney General: Sandra L DePountis on 01/30/2017
Auditor: Kathy J Jochim on 01/30/2017
Archivist: Ann B Jenks on 01/30/2017
Analyst: Becky L Lingle on 01/30/2017
Records Manager: Becky L Lingle on 01/31/2017
Agency User: Becky L Lingle on 01/31/2017
Analyst: Becky L Lingle on 01/31/2017

Record Series History

Current Record Series - 01/31/2017
Filter Dates
to
Effective Date Status
08/01/2023 Approved
05/07/2019 Approved
02/16/2018 Approved
01/31/2017 Approved