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450102 - ELECTRONIC COMMUNICATION RECORDS

This series contains e-mail messages, voicemail messages, recorded telephone conversations, instant messages, text messages, social media posts, etc. created or received by employees of the department that are not covered by another record series.

General - General (9990 - 001)

Series Details
Status: Approved
General Record:Yes
Approval Date:05/07/2019
Confidential/Exempt By Law:No
Applicable State or Federal law, requirement, or policy that applies to the retention of this record:
Send to State Library:No
Essential Record:
Requested By: Becky Lingle, 701-328-3585, 05/06/2019
Retention Period
Agency Recommended Retention Period:
Determine the record status of the message based on the content. If the message is a record that documents official business of the department, the record must be retained for the appropriate retention period defined on either the ND General Records Retention Schedule or your department's records retention schedules. Dispose of records with transitory value after action is taken.
Audit Value:No
Legal Value:No
Historical Value:No
Total Retention: ACM - After Conditions Met
Transfer to Microfilm: No
Inactive Storage: No
Retention Comment: Determine the record status of the message based on the content. If the message is a record that documents official business of the department, the record must be retained for the appropriate retention period defined on either the ND General Records Retention Schedule or your department's records retention schedules. Dispose of records with transitory value after action is taken.
Special Instructions:
Medium
Paper
Size:
Electronic
Storage Location: Various
File Type: Audio, Text
Backed Up: Yes - Emails/Voicemail-Nightly
Purged:Yes
How:Manual
Record Series Personnel
Requested By: Becky Lingle
Analyst: Becky L Lingle on 05/06/2019
Attorney General: Sandra L DePountis on 05/06/2019
Auditor: Lisa M Norton on 05/07/2019
Archivist: Ann B Jenks on 05/06/2019
Analyst: Becky L Lingle on 05/07/2019
Records Manager: Becky L Lingle on 05/07/2019
Agency User: Becky L Lingle on 05/07/2019
Analyst: Becky L Lingle on 05/07/2019

Record Series History

Current Record Series - 05/07/2019
Filter Dates
to
Effective Date Status
08/01/2023 Approved
05/07/2019 Approved
02/16/2018 Approved
01/31/2017 Approved